Chief Operating/Financial Officer

Administrative

Positions
1
Close Date
31 Jan 2020

Title:                          Chief Operating/Financial Officer (COO/CFO)

Status:                       Full-Time Exempt

Reports to:                Executive Director

Oversees:                  HR and Business Office Manager, Accountant, Registrar/Office Manager, Assistant Registrar/Facilities Coordinator

Works Closely With: Executive Director, Chief Programming Officer (CPO), Chief Advancement Officer (CAO)

Position Description

The Chief Operating/Financial Officer (COO/CFO) is a senior-level position that is responsible for day-to-day general operations for the organization and interacts with all levels of staff and faculty. The position directs and provides oversight for financial management, human resources, registration (student services), general operations, and information technology systems. The COO/CFO helps to ensure the implementation of CMCB’s strategic plan and alignment to the organization’s mission and vision. The position will assist and work closely with the Executive Director, particularly in finance and accounting matters.

Roles & Responsibilities


Financial and Budget Management

● Partner with Executive Director on the accounting, financial planning, monitoring and reporting to support the financial health and stability of a $3M annual operating budget with a strong endowment

● Work closely with the Accountant and Executive Director to ensure accurate monthly reconciliation of significant General Ledger accounts i.e., cash, line of credit and endowment accounts

● Creating complete and accurate financial reports while also serving as a key staff liaison with the board and Finance Committee

● Ensure that the organization and its programs have strong internal accounting controls in place to support the creation and implementation of a sound financial strategy along with high-quality financial systems and reporting

● Work with senior leadership to negotiate, manage, and implement CMCB’s contractual partnership agreements

● Lead a comprehensive annual budgeting process that includes collaboration with staff, program administration, and senior management with the goal of producing a final draft for Board review and approval.

● Oversee annual audit process with independent auditors that include scheduling onsite fieldwork, and coordinating the necessary documentation and financial reports to support proper testing and analyses of accounts

● Serve as an integral member of CMCB’s leadership team taking ownership over key financial health metrics, administrative efficiency, and organizational accountability.

● Direct cash management analysis and forecasting as well as project-based and departmental accounting

● Additional tasks as assigned by the Executive Director

 

Operations

● Assist with implementation of the strategic plan and its alignment to CMCB’s vision and mission

● Work with senior leadership to provide the most effective infrastructure that meets the needs of a diverse staff, faculty, students and the greater Boston community at large

● Manage internal day-to-day operations of the organization including oversight of our primary sites as well as our external programs while working with the CPO to collect and monitor data related to operational quality

● Oversee the information technology operations of the organization through assessing needs and implementing a plan that provides data integrity, proper server management, and safe electronic communications and transactions.

● Manage organizational risk, including ensuring that appropriate compliance systems are in place and steps are taken to reduce risks related to finance, safety, labor relations, and other related functions

● Oversee administrative systems and processes to enable efficient workflow and management across CMCB departments

● Ensure that all facility utilities are operational and maintained in support of all programs/daily operations and that the facility is compliant in accordance with local, state, and federal guidelines

● Ensure that all equipment is operational and maintained in support of all programs and daily operations

● Additional tasks as assigned by the Executive Director

 

Human Resources

● Develop recommendations and administer CMCB’s human resources program including: recruitment and talent management, compensation and benefits, performance assessment processes, compliance, and safety.

● Oversee management of employee benefits including group medical and health insurance and retirement plan administration.

● Lead efforts to increase the diversity of faculty and staff to reflect the diversity of student and community populations

● Work with directors, supervisors, coordinators, and managers to ensure that the hiring practices are equitable and minimize the impact of implicit bias

● Be a staff liaison to the Human Resources Committee

● Additional tasks as assigned by the Executive Director

 

Team Management

● Promote a culture of high performance and continuous improvement that values learning and a commitment to quality and customer service

● Establish and monitor staff performance and development goals, assign accountabilities, set objectives, establish priorities, and provide ongoing regular and ad-hoc feedback and support to staff

● Ensure that staff members on the team receive timely and appropriate training in alignment with their professional development and departmental goals

 

Essential Qualifications

● Bachelor’s Degree and a minimum of five years of experience working in nonprofits or schools

● Minimum of five years of supervisory/management experience in nonprofit organizations

● Background and experience in Human Resources

● Knowledge and experience in Financial Management and/or Accounting and Reporting exemplified by coursework in finance and/or accounting is a plus

● Must be organized, detail-oriented, and have strong interpersonal and communication skills.

● Ability to establish and promote good working relationships with colleagues, faculty, administrators, board members, families, and vendors.

● Must be flexible and possess the ability to handle multiple tasks accurately under deadline pressure.

● Proven ability to work in a changing organization and making informed decisions in the context of strategic organizational goals and policies.

● Ability to work independently and take initiative.

● Must have ability to handle confidential materials with discretion.

● Knowledge and experience with technology assessment planning and implementation

● Proficiency in computer hardware (Mac and PC), software programs (Microsoft Office), payroll software (ADP preferred), CRM’s, and accounting/financial software (QuickBooks)

● Strong interest in and commitment to the arts

 

Core Competencies

● Ability to create and function within a culturally competent environment

● Efficiency

● Follow-through on commitments

● Strategic visioning/thinking

● Commitment to teamwork that is rooted in communication

● Ability to think creatively

● Commitment to data-based decision making

Additional skills:

● Bilingual candidates are highly considered specifically those who speak Spanish, Mandarin, and/or Cantonese

 

Compensation

● In the upper $70K’s; PHR certification, advanced finance training and/or accounting experience are a plus

● Benefits include medical insurance (group health and flexible spending account), paid time off, non-contributory (self-funded) 403(b) retirement plan, and discounts on music instruction at CMCB.

 

To Apply:

Please no phone calls and/or emails. 

Interested candidates should upload resume and cover letter (ATTN: Lecolion Washington, Executive Director) to: https://cmcb.mytribehr.com/careers/view/102

We will start reviewing applications on January 15, 2020, and we will continue reviewing applicants until the position is filled.